Document Imaging

Does your staff have to spend several unproductive hours a day searching through paper documents and files to do their job?

Are critical paper documents such as contracts and applications piling up and becoming more cumbersome to manage and expensive to store?

Would you like to save hundreds (maybe thousands?) of dollars on paper, toner, printer, and fax supplies?

New Frogworks Document Imaging Solutions Make Managing Paper Documents Faster, Easier, and Less Expensive Than Ever Before!

Thanks to document imaging, paper-intensive businesses in healthcare, legal, government, and financial services can significantly reduce the costs and manpower required to manage critical paper documents.

Document imaging is just a fancy term for the process of converting (scanning) paper documents into organized electronic files on your computer where they can be kept more secure and organized at a fraction of the cost. Every electronic file is an exact replica of the original document, and can be viewed, printed, and shared just like the paper file.

However, unlike paper documents, these files are easier to protect from damage, theft, and loss, and can be stored much more conveniently and at a fraction of the cost of old fashioned paper documents!

1. No more lost or misplaced files. Quite often, there is only one original paper copy of critical business documents such as a certified letter or signed contract. The loss of such a document could be devastating. With document imaging, you can protect your irreplaceable files from being misplaced, destroyed, or even stolen.
2. Sort through millions of records and find the one you need in seconds without leaving your desk.
3. Allow customers, vendors, or other departments within your organization to access paper documents online without having to find, copy, or mail them. Several city governments have saved a considerable amount of time and money by allowing citizens and other departments to access paper-based documents via the web instead of having to copy and mail them out.
4. Reclaim precious office space being taken up by bulky filing cabinets. By filing paper documents electronically, you don’t have to worry about running out of space or renting storage.
5. Protect confidential files from falling into the wrong hands or destruction caused by fire, flood, or accidental mishandling. Document imaging gives you a more secure way of distributing or sharing documents via the web to authorized staff, vendors, or customers, and protects these documents from destruction.
6. Save a substantial amount of money on all of the costs associated with printing, copying, filing, and storing paper documents. Did you know that the average office document gets copied 19 times? Or that it costs an average of $2,150 a year to maintain a five drawer filing cabinet? Or that the average office worker spends up to 2 hours a day just searching for documents? Document imaging eliminates all of these costs finally and forever.

Want to cut down on hassle, stress, and wasted time?

We thought so.

Call Frogworks today to learn more about document imaging.